VivifyScrum consultants

Q: How does VivifyScrum compare to Jira for small teams?

VivifyScrum is simpler to set up and cheaper to run than Jira, which makes it better suited to small and mid-sized teams that want agile project management without the configuration overhead. Jira offers more advanced features for large enterprises, but for teams under 50 people, VivifyScrum covers the essentials with less friction.

Q: Can VivifyScrum integrate with our existing tools?

VivifyScrum provides an API and supports webhooks, so it can connect to CRMs, accounting platforms, communication tools, and other systems in your stack. The integrations are typically built through automation platforms like n8n, which act as the middleware between VivifyScrum and your other business tools.

Q: Does VivifyScrum support both Scrum and Kanban?

Yes, VivifyScrum supports both methodologies and lets you switch between them or use a hybrid approach. You can run sprints with backlogs and velocity tracking for Scrum, or use a continuous flow Kanban board. This flexibility is useful for teams whose work does not fit neatly into one framework.

Q: Can we automate project creation from CRM deals?

Absolutely. Using a workflow automation tool, you can set up a trigger that creates a new VivifyScrum project board whenever a deal reaches a specific stage in your CRM. The automation can also populate the board with standard task templates, assign team members, and set deadlines based on the deal details.

Q: Does VivifyScrum have built-in time tracking and invoicing?

Yes, VivifyScrum includes time tracking on tasks and a basic invoicing feature. Team members log time against specific board items, and you can generate invoices from those time entries. For more sophisticated billing workflows, connecting VivifyScrum time data to your accounting software through automation provides a complete picture.

Q: Is VivifyScrum suitable for managing client-facing projects?

VivifyScrum works well for client projects where you need to track deliverables, manage sprints, and report on progress. You can grant clients limited board access so they can see task status without needing separate status update meetings. This transparency reduces back-and-forth communication significantly.

We can help you automate your business with VivifyScrum and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing VivifyScrum.

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About VivifyScrum

VivifyScrum is a project management tool that supports Scrum and Kanban methodologies with boards, sprints, backlogs, and time tracking built in. It is aimed at development teams and agencies that want agile project management without the overhead and cost of tools like Jira. If your team needs structured sprint planning alongside a visual board view, VivifyScrum covers both without requiring a dedicated Scrum Master to configure it.

What makes VivifyScrum worth considering for automation is its combination of project tracking with built-in invoicing and time logging. For agencies and consultancies, this means project data, time entries, and billing information all live in one place. When you connect VivifyScrum to your accounting software, CRM, or reporting tools through system integrations, you can automate the flow of project data into invoices, client reports, and team performance dashboards without exporting CSVs.

The platform exposes an API that allows external tools to create tasks, update board items, and pull project metrics programmatically. This makes it possible to build workflows where, for example, a new deal closing in your CRM automatically creates a project board in VivifyScrum, or completed sprints trigger client update emails and invoice drafts. These kinds of business automation workflows save agencies hours of admin work each week.

For teams already using n8n or similar workflow automation tools, VivifyScrum fits in as a lightweight project management node. If your current setup involves manually copying task information between systems or chasing team members for time entries, connecting VivifyScrum to the rest of your stack through workflow automation is a practical next step.

VivifyScrum FAQs

Frequently Asked Questions

Common questions about how VivifyScrum consultants can help with integration and implementation

How does VivifyScrum compare to Jira for small teams?

Can VivifyScrum integrate with our existing tools?

Does VivifyScrum support both Scrum and Kanban?

Can we automate project creation from CRM deals?

Does VivifyScrum have built-in time tracking and invoicing?

Is VivifyScrum suitable for managing client-facing projects?

How it works

We work hand-in-hand with you to implement VivifyScrum

As VivifyScrum consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate VivifyScrum with integrate and automate 800+ tools.

Step 1

Review Your Project Management Needs

We assess how your team currently tracks work, manages deadlines, and reports on project progress. This includes identifying pain points like manual status updates, disconnected time tracking, and lack of visibility into team workload across projects.

Step 2

Configure VivifyScrum Boards and Templates

We set up your VivifyScrum workspace with board structures, sprint configurations, and task templates tailored to your service offerings. This ensures every new project starts with a consistent structure rather than being built from scratch each time.

Step 3

Integrate With Your Business Tools

We connect VivifyScrum to your CRM, accounting software, and communication platforms using API integrations. This enables project data to flow automatically between systems, eliminating the manual copy-paste work that slows teams down.

Step 4

Build Automation Rules

Using n8n or a similar platform, we create automation workflows for common scenarios like auto-creating projects from CRM deals, syncing time entries to invoicing software, and sending deadline reminders to team channels. Each automation is tailored to your actual workflow patterns.

Step 5

Migrate Active Projects

We transfer your current in-progress projects into VivifyScrum with their task lists, deadlines, and assignments intact. This migration is done carefully to avoid disrupting active work while giving your team a clean starting point in the new system.

Step 6

Train and Iterate

We walk your team through daily VivifyScrum usage, sprint planning, and time tracking workflows. After the first few sprints, we review what is working and adjust board structures, automation rules, and templates based on how your team actually works.

Transform your business with VivifyScrum

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation VivifyScrum consultation.

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