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Integration consultants

Xero automation consultants

Xero runs the books for most Australian businesses we work with. We connect it to the systems either side of it, so bills, invoices and payroll data move without a person in the middle.

We found $250k a year in savings for a 35-person property team.

What we connect Xero toWe integrate and automate Xero alongside QuickBooks Online, Marketstack, MoonClerk, Brex, Invoiced, Paymo and hundreds of other systems.osher.com.auXerointegrated & automatedQuickBooks OnlineMarketstackMoonClerkBrexInvoicedPaymo

What we build with Xero

  • Invoices raised in Xero from the system where the work is actually recorded
  • Supplier bills captured, coded and approved without a manual data-entry step
  • Reporting that combines Xero with your CRM or job system in one view

Not sure which one pays back first? A business process audit puts numbers against each of them before you commit to a build.

Xero

What you can automate with Xero

Xero is a cloud accounting platform widely used across Australia and New Zealand for invoicing, bank reconciliation, payroll, expense tracking, and financial reporting. It has become the default accounting tool for small and mid-sized Australian businesses, with most accountants and bookkeepers supporting it directly. While Xero handles core accounting well, most organisations use it in isolation. Invoices are created manually, bank transactions are reconciled one by one, and financial data is exported to spreadsheets for reporting. This manual handling creates bottlenecks, delays financial visibility, and introduces errors that are difficult to trace back through the system. Our business automation team at Osher connects Xero to the rest of your business operations. We build workflows that automatically generate invoices when projects are completed or orders are fulfilled, reconcile bank transactions against expected payments, sync customer and supplier data between Xero and your CRM, and push real-time financial metrics into dashboards your leadership team actually checks. For organisations running e-commerce, we connect Xero to platforms like Shopify so every online sale is automatically recorded with the correct revenue account, GST treatment, and customer details. No manual data entry, no end-of-month scramble to match transactions.

Ready to put Xero to work?

Fifteen minutes is enough to tell you whether Xero automation is worth building, and roughly what it costs.

Xero FAQs

Frequently Asked Questions

Common questions about how Xero consultants can help with integration and implementation

Invoice creation, bank reconciliation matching, expense categorisation, payment reminders, supplier bill processing, payroll notifications, financial report generation, and data syncing with CRMs and e-commerce platforms. Any repetitive task that involves moving data into or out of Xero is a candidate for automation.

Yes. When a project is marked complete or a milestone is reached in tools like Asana, Monday, or ClickUp, an invoice is automatically generated in Xero with the correct line items, amounts, and client details. Your team reviews and sends the invoice rather than building it from scratch.

We build matching rules that automatically reconcile incoming bank transactions against expected invoices and known recurring expenses. Transactions that match predefined patterns are reconciled without manual intervention. Unmatched transactions are flagged for review rather than ignored.

Yes. We build integrations that record every online sale in Xero with the correct product, revenue account, GST treatment, and customer record. Refunds, shipping charges, and platform fees are also handled so your accounting is complete without manual data entry.

Xero handles GST calculations natively. Our automations ensure that every transaction entering Xero has the correct GST code applied based on the transaction type and source. This means your BAS reporting data is accurate throughout the quarter rather than needing correction at lodgement time.

Yes. We build pipelines that pull financial metrics from Xero (revenue, expenses, outstanding invoices, cash flow) into real-time dashboards using tools like Google Data Studio or Power BI. Your leadership team gets current financial visibility without waiting for monthly reports.

How it works

Implementing Xero

Step 1

Review Your Current Accounting Workflows

We map how financial data currently flows through your organisation: where invoices originate, how bank transactions are reconciled, which reports are generated manually, and where data is duplicated across systems.

Step 2

Connect Xero to Your Business Systems

We establish secure API connections between Xero and your CRM, e-commerce platform, project management tools, and any other systems that generate or consume financial data.

Step 3

Build Automated Invoice Workflows

Invoice generation rules are configured so invoices are created automatically when triggered by project completions, order fulfilments, or recurring billing schedules.

Step 4

Configure Bank Reconciliation Rules

Matching rules are set up to automatically reconcile bank transactions against invoices, known expenses, and recurring payments. The rules are tested against historical transactions to verify accuracy.

Step 5

Set Up Financial Dashboards and Alerts

Real-time dashboards display key financial metrics pulled directly from Xero. Alerts notify your team when invoices are overdue, cash flow drops below thresholds, or unusual transactions are detected.

Step 6

Validate, Optimise, and Train Your Team

We verify all automated transactions against manual checks, refine matching rules and categorisation logic, and train your finance team on the new workflows and exception handling procedures.

Works well with Xero

Other tools we connect and automate alongside Xero.

Get in touch

Ready to automate Xero?

Tell us what you want Xero to talk to and we’ll map out the build, the cost and the payback.

Xero enquiry

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