ActiveCampaign consultants

Q: Can you connect ActiveCampaign to our existing CRM or ERP system?

Yes. We build bi-directional syncs between ActiveCampaign and platforms like Salesforce, HubSpot, Xero, and custom databases using n8n. Contact records, deal stages, tags, and custom field values stay consistent across both systems without manual imports or exports. The sync runs on a schedule or in real time, depending on your volume and data freshness needs.

Q: Can you migrate our email marketing from another platform to ActiveCampaign?

We handle migrations from Mailchimp, Klaviyo, HubSpot, and other email platforms into ActiveCampaign. This includes transferring contact lists with tags and custom fields, rebuilding automation sequences, migrating email templates, and setting up tracking. We also configure DNS records (SPF, DKIM, DMARC) and run a warm-up plan to protect your sender reputation during the switch.

We can help you automate your business with ActiveCampaign and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing ActiveCampaign.

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About ActiveCampaign

ActiveCampaign is a customer experience automation platform that combines email marketing, marketing automation, sales CRM, and transactional email into a single tool. It is used by over 180,000 businesses globally to send targeted email campaigns, score and route leads, build multi-step automation sequences, and track deal pipelines. The platform stands out for its automation builder, which uses a visual drag-and-drop interface to create conditional workflows triggered by subscriber behaviour, site visits, purchases, or custom events.

For Australian businesses running complex customer journeys across email, SMS, and web, ActiveCampaign is a strong mid-market choice that sits between basic tools like Mailchimp and enterprise platforms like HubSpot or Marketo. Its native CRM module tracks deals through custom pipelines, while its machine learning features (predictive sending, win probability scoring) help sales and marketing teams focus effort where it counts.

At Osher, we integrate ActiveCampaign with n8n workflows to build automations that go well beyond what the platform can do on its own. Common builds include syncing ActiveCampaign contacts bi-directionally with external databases, triggering deal stage updates from form submissions or payment events, and pushing lead scores into Slack for real-time sales alerts. If your team is spending hours on manual list management or chasing cold leads, our sales automation services can connect ActiveCampaign to the rest of your tech stack and eliminate the busywork.

ActiveCampaign FAQs

Frequently Asked Questions

Common questions about how ActiveCampaign consultants can help with integration and implementation

Can you connect ActiveCampaign to our existing CRM or ERP system?

How do you handle ActiveCampaign automations that involve other tools?

We use n8n as the orchestration layer. ActiveCampaign triggers (new contact, tag added, deal won) fire a webhook into n8n, which then executes logic across your other systems — posting to Slack, creating an invoice in Xero, updating a Google Sheet, or enrolling the contact in a different sequence. This keeps ActiveCampaign doing what it does best (email and CRM) while n8n handles the cross-platform logic.

What is the difference between ActiveCampaign automations and n8n automations?

ActiveCampaign automations are limited to actions within ActiveCampaign itself — sending emails, adding tags, moving deals, waiting periods, and conditional splits based on contact data. n8n automations can interact with any system that has an API. When you combine the two, ActiveCampaign handles the email delivery and CRM updates, while n8n manages everything outside that scope — data transformation, third-party API calls, file processing, and multi-system orchestration.

Can you migrate our email marketing from another platform to ActiveCampaign?

How do you use AI with ActiveCampaign?

We build n8n workflows that use AI models to enrich ActiveCampaign data. Common examples include using GPT to classify inbound form submissions and auto-tag contacts, scoring leads based on behavioural signals processed through a custom model, and generating personalised email content blocks based on a contact’s industry or past interactions. The AI processing happens in n8n and the results are written back to ActiveCampaign fields and tags.

What does an ActiveCampaign integration project typically cost and how long does it take?

A straightforward integration (e.g., syncing ActiveCampaign with one other system and building a few automations) typically takes two to four weeks and sits in the $3,000 to $8,000 range. More complex projects involving multiple system integrations, data migration, and custom AI workflows take longer and cost more. We scope every project with a fixed quote after an initial discovery call, so there are no surprises.

How it works

We work hand-in-hand with you to implement ActiveCampaign

As ActiveCampaign consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate ActiveCampaign with integrate and automate 800+ tools.

Step 1

Map Your Customer Journey and Data Sources

We start by documenting your current customer journey — where leads come from, what happens after a form fill or purchase, which emails go out, and what falls through the cracks. We also audit every system that holds customer data (CRM, payment platform, support desk, spreadsheets) to understand what needs to connect to ActiveCampaign.

Step 2

Design the ActiveCampaign Account Structure

Based on the journey map, we design your ActiveCampaign setup: custom fields, tags, deal pipelines, lead scoring rules, and list structure. Getting this right at the start prevents the messy tag sprawl and duplicate contacts that plague most ActiveCampaign accounts. We document everything so your team can maintain it.

Step 3

Build Integrations in n8n

We build the n8n workflows that connect ActiveCampaign to your other systems. This includes webhook listeners, API calls, data transformation logic, and error handling. Every workflow is tested with real data and includes retry logic and failure notifications so nothing gets lost silently.

Step 4

Create Automation Sequences

We build your email and CRM automations inside ActiveCampaign — welcome sequences, lead nurture flows, deal stage triggers, re-engagement campaigns, and post-purchase follow-ups. Each automation is connected to the n8n integrations so actions in other systems (like a payment in Stripe) can trigger the right ActiveCampaign sequence.

Step 5

Test End-to-End with Real Scenarios

Before going live, we run every automation path with test contacts to verify the full chain — from the initial trigger through n8n processing to the final ActiveCampaign action. We check email deliverability, confirm data is landing in the right fields, and validate that edge cases (missing data, duplicate contacts, API errors) are handled properly.

Step 6

Launch, Monitor, and Hand Over

We switch automations to live, monitor the first week of real traffic for errors or unexpected behaviour, and then hand everything over. Your team gets documentation covering the account structure, integration architecture, and step-by-step guides for common changes. We also provide 30 days of post-launch support for any issues that come up.

Transform your business with ActiveCampaign

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation ActiveCampaign consultation.

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