Amilia consultants

Q: Can Amilia integrate with our accounting software like Xero or MYOB?

Not natively in most cases, but through API integration it works well. We typically use n8n to sync Amilia registration payments and invoices with Xero or MYOB automatically. This eliminates the double-handling that finance teams deal with when reconciling registration income against their accounting records.

Q: How do we automate confirmation emails and reminders beyond what Amilia offers?

Amilia has built-in notifications, but they are fairly basic. For more sophisticated communication — like personalised reminders based on activity type, follow-up sequences for incomplete registrations, or SMS notifications — you can pipe Amilia events into an email platform or SMS gateway via API. We build these workflows using n8n as the orchestration layer.

Q: Can Amilia handle complex scheduling needs like multi-week programs with variable sessions?

Yes, Amilia supports recurring sessions, term-based programs, drop-in classes, and camps with varying schedules. The platform handles waitlists and capacity management per session. For organisations with very complex scheduling logic — like conditional prerequisites or cross-program dependencies — we sometimes layer additional automation on top to manage the edge cases.

Q: What happens to our data if we want to migrate away from Amilia later?

Amilia provides data export capabilities and API access to your records. We always recommend building integrations in a way that keeps your core data accessible outside any single platform. If you are connecting Amilia to a central database or CRM, your participant and transaction history stays portable regardless of which booking system you use.

Q: Is Amilia suitable for Australian organisations that need to handle GST and local payment methods?

Amilia supports multiple currencies and tax configurations, so GST handling is straightforward to set up. For payment processing, it integrates with Stripe which covers Australian cards and bank payments. If you need to connect to other local payment gateways or generate ATO-compliant reporting, that is where custom integration work comes in.

Q: How long does it typically take to get Amilia integrated with our existing systems?

A basic integration — say syncing registrations to your CRM and payments to your accounting tool — usually takes one to two weeks of development and testing. More complex setups involving multiple systems, custom reporting, and advanced automation logic can take longer. Reach out and we will scope it based on your specific requirements.

We can help you automate your business with Amilia and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Amilia.

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About Amilia

Amilia is a registration and booking management platform designed for organisations that run classes, camps, memberships, and activities. Think recreation centres, dance studios, sports clubs, and community organisations. It handles online registration, payment processing, scheduling, waitlists, and participant management through a single system.

The platform replaces the spreadsheet-and-email approach that many activity-based businesses still rely on. Parents can register kids for swimming lessons, members can book court times, and administrators can manage capacity — all through Amilia’s portal. It also handles waivers, medical forms, and custom intake questions as part of the registration flow.

Where things get complicated is when Amilia needs to talk to your other systems. Most organisations using Amilia also have accounting software, a CRM, an email marketing tool, and possibly a facility management system. Without proper integration, staff end up re-keying data between platforms — which is slow, error-prone, and exactly the kind of work that should be automated. Our automated data processing services help connect these systems so information flows where it needs to without manual handling.

We have worked with service-based businesses across Australia to automate registration workflows and eliminate data silos. If your team is spending hours on admin that should be running itself, book a call to talk through what is possible.

Amilia FAQs

Frequently Asked Questions

Common questions about how Amilia consultants can help with integration and implementation

Can Amilia integrate with our accounting software like Xero or MYOB?

How do we automate confirmation emails and reminders beyond what Amilia offers?

Can Amilia handle complex scheduling needs like multi-week programs with variable sessions?

What happens to our data if we want to migrate away from Amilia later?

Is Amilia suitable for Australian organisations that need to handle GST and local payment methods?

How long does it typically take to get Amilia integrated with our existing systems?

How it works

We work hand-in-hand with you to implement Amilia

As Amilia consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Amilia with integrate and automate 800+ tools.

Step 1

Review Your Registration and Booking Processes

We start by understanding how registrations, bookings, and payments currently flow through your organisation. This includes identifying every manual step, spreadsheet workaround, and data re-entry point that is costing your team time and creating errors.

Step 2

Identify Systems That Need to Connect

We map out every platform that needs to share data with Amilia — your accounting software, CRM, email tool, facility management system, and any internal databases. For each connection, we define what data needs to flow, in which direction, and how often.

Step 3

Design the Integration and Automation Plan

Based on the audit, we design the technical architecture. This covers API connections, data transformation rules, error handling, and the automation workflows that will replace your manual processes. We use n8n for orchestration, which keeps everything maintainable and visible.

Step 4

Build the Data Pipelines and Workflows

We build out the integrations — connecting Amilia to your accounting software, syncing participant data to your CRM, automating confirmation emails and reminders. Each workflow is built with proper error handling and logging so issues surface immediately rather than silently failing.

Step 5

Test with Real Registration Scenarios

Before going live, we run test registrations through the entire system — new sign-ups, cancellations, waitlist movements, refunds, and edge cases like partial payments. This validates that every integration point handles real-world scenarios correctly.

Step 6

Go Live and Hand Over to Your Team

We launch the integrated system, monitor it through the first cycle of registrations, and train your team on how everything works. You get documentation covering the workflows, troubleshooting steps, and how to make common adjustments without needing us involved.

Transform your business with Amilia

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Amilia consultation.

Get in touch

Book a call