Clockify consultants

Q: Can Clockify time entries automatically create invoices in Xero or QuickBooks?

Yes. Using n8n, we can set up a workflow where approved Clockify time entries are grouped by client and sent to your accounting software as draft invoices. The workflow maps billable hours to the correct client, applies your rate card, and creates the invoice without any manual data entry.

Q: Does Clockify have an n8n node?

Clockify has a dedicated n8n node that supports actions like creating and updating time entries, fetching projects and tasks, and retrieving user data. There's also a Clockify Trigger node that fires when new time entries are logged, which is useful for building real-time automation workflows.

Q: How do you handle Clockify integrations for teams across multiple time zones?

We configure the n8n workflows to normalise timestamps to a single reference timezone (usually AEST) for reporting, while keeping the original timezone data intact for individual users. This means your reports are consistent, but team members still see their local times in Clockify.

Q: Can Clockify data feed into a live project profitability dashboard?

Absolutely. We pull time entry data from Clockify via n8n, combine it with cost and revenue data from your accounting or project management tools, and push the result into a dashboard tool like Google Sheets, Metabase, or a custom front-end. This gives you real-time visibility into which projects are profitable.

Q: What happens if someone forgets to log time in Clockify?

We can build automated reminders using n8n that check for missing time entries at the end of each day or week. If a team member hasn't logged their hours, the workflow sends them a Slack or email notification. You can also set up escalation rules for repeated missed entries.

Q: How long does a typical Clockify integration project take?

A straightforward Clockify-to-invoicing integration usually takes one to two weeks, including scoping, build, and testing. More complex setups involving multiple downstream systems or custom reporting can take three to four weeks. We scope everything upfront so there are no surprises.

We can help you automate your business with Clockify and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Clockify.

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About Clockify

Clockify is a free time tracking app used by teams to log hours against projects, clients, and tasks. It solves a common problem for service-based businesses: knowing exactly where time goes, so you can bill accurately and spot productivity bottlenecks before they cost you money.

Where Clockify gets interesting is when it stops being a standalone timer and starts feeding data into your wider business systems. Using n8n, we connect Clockify to invoicing tools, project management platforms, and reporting dashboards so time entries flow automatically into the places they’re needed. No more copying hours from one app to another at the end of the week.

At Osher, we build these integrations for Australian businesses that are tired of manual time reconciliation. Whether you need Clockify time entries to trigger invoice creation in Xero, update project budgets in real time, or feed into custom reporting, our team handles the system integration work from scoping through to deployment.

Clockify FAQs

Frequently Asked Questions

Common questions about how Clockify consultants can help with integration and implementation

Can Clockify time entries automatically create invoices in Xero or QuickBooks?

Does Clockify have an n8n node?

How do you handle Clockify integrations for teams across multiple time zones?

Can Clockify data feed into a live project profitability dashboard?

What happens if someone forgets to log time in Clockify?

How long does a typical Clockify integration project take?

How it works

We work hand-in-hand with you to implement Clockify

As Clockify consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Clockify with integrate and automate 800+ tools.

Step 1

Map Your Time Tracking Workflow

We start by understanding how your team currently tracks time, what tools you’re using alongside Clockify, and where the manual pain points are. This includes documenting your project structures, billing rates, and reporting requirements.

Step 2

Define Integration Triggers and Actions

We identify exactly what should happen when time is logged in Clockify. For example, a new time entry might trigger an update to a project budget tracker, or an approved timesheet might generate a draft invoice. Each trigger-action pair is documented before we build.

Step 3

Build the n8n Workflows

Using the Clockify n8n node, we connect to the Clockify API and build the automation workflows. This includes authenticating with your Clockify workspace, mapping data fields between systems, and adding error handling for edge cases like missing project codes.

Step 4

Connect Downstream Systems

We wire up the other end of the integration, whether that’s Xero for invoicing, Slack for notifications, Google Sheets for reporting, or your project management tool. Each connection is tested individually before we link the full chain together.

Step 5

Test with Real Data

We run the workflows using actual Clockify time entries from your workspace to make sure everything maps correctly. This includes testing edge cases like entries without project codes, zero-hour entries, and entries spanning midnight across time zones.

Step 6

Deploy and Hand Over

Once testing is complete, we deploy the workflows to your production n8n instance. We provide documentation covering what each workflow does, how to troubleshoot common issues, and how to modify the setup if your billing rates or project structures change.

Transform your business with Clockify

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Clockify consultation.

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