Gatekeeper consultants
We can help you automate your business with Gatekeeper and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Gatekeeper.
About Gatekeeper
Gatekeeper is a contract and vendor management platform that centralises contract storage, automates renewal tracking, and provides visibility into supplier relationships and obligations. For businesses managing dozens or hundreds of vendor contracts, it replaces the spreadsheet-and-folder approach that inevitably leads to missed renewals, compliance gaps, and wasted spend.
The operational impact of poor contract management is real: auto-renewed contracts that should have been renegotiated, expired agreements that create compliance risk, and vendor relationships that drift without oversight. Gatekeeper addresses this by making contract data structured and actionable. When integrated with your broader business systems through n8n, it becomes part of an automated procurement and compliance workflow.
For example, when a contract approaches its renewal date, an n8n workflow can automatically notify the relevant stakeholder, pull spend data from your accounting system, and create a review task in your project management tool. If the contract includes SLA terms, automated monitoring can flag when vendors aren’t meeting their obligations. This kind of process automation turns contract management from a reactive, often-forgotten task into a proactive system that runs itself.
Our AI consulting team has seen Australian businesses waste significant time and money on manual contract tracking. Whether you’re a growing company with an expanding vendor base or an established organisation trying to get existing contracts under control, connecting Gatekeeper to your tech stack through proper system integration is where the real efficiency gains happen.
Gatekeeper FAQs
Frequently Asked Questions
Common questions about how Gatekeeper consultants can help with integration and implementation
Can Gatekeeper automatically extract data from existing contracts?
How does Gatekeeper integrate with our accounting system?
Can we automate contract renewal reminders and approval workflows?
Is Gatekeeper suitable for managing compliance obligations across vendors?
Can AI help us analyse our contract portfolio?
How long does it take to get our existing contracts into Gatekeeper?
How it works
We work hand-in-hand with you to implement Gatekeeper
As Gatekeeper consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Gatekeeper with integrate and automate 800+ tools.
Step 1
Assess Your Contract Management Landscape
We audit your current contract management approach — where contracts are stored, how renewals are tracked, who’s responsible for vendor relationships, and where things fall through the cracks. This identifies the specific problems Gatekeeper integration needs to solve for your business.
Step 2
Design the Contract Data Structure
We configure Gatekeeper’s categories, custom fields, and workflow stages to match your business requirements. This structure determines how contracts are organised, what data is tracked, and how information flows to other systems — getting this right upfront prevents painful restructuring later.
Step 3
Migrate Existing Contracts
We build an automated migration pipeline using n8n that pulls contract data from your current storage (file shares, spreadsheets, email archives), structures it according to the Gatekeeper schema, and loads it into the platform. Key terms, dates, and obligations are extracted and mapped to the right fields.
Step 4
Build Integration Workflows
Using n8n, we connect Gatekeeper to your accounting system, project management tools, email, and messaging platforms. These workflows automate renewal notifications, approval routing, spend tracking, and compliance monitoring — turning manual contract admin into automated processes.
Step 5
Configure Alerts and Reporting
We set up automated alerts for approaching renewals, expired compliance documents, and budget thresholds. Reporting dashboards are configured to give leadership visibility into contract portfolio health, upcoming obligations, and vendor performance across the organisation.
Step 6
Train Your Team and Go Live
We train your procurement, legal, and finance teams on the integrated Gatekeeper system, focusing on daily workflows and exception handling. After launch, we monitor the automations closely and refine alert thresholds, workflow rules, and reporting based on real operational feedback.
Transform your business with Gatekeeper
Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Gatekeeper consultation.