GoCanvas consultants

Q: What types of paper forms can GoCanvas replace?

Almost any paper form used in the field — safety inspections, site diaries, work orders, delivery dockets, vehicle pre-start checks, incident reports, customer sign-offs, and quality checklists. If someone currently fills it out on a clipboard, GoCanvas can handle it digitally. The forms support photos, GPS location stamps, conditional logic, calculations, and digital signatures.

Q: Does GoCanvas work offline in areas without mobile reception?

Yes. GoCanvas forms can be filled out offline and the data syncs automatically when the device reconnects to the internet. This is important for field work in remote areas, underground, or inside buildings with poor reception — common situations in Australian construction and mining. The completed form is stored on the device until connectivity is restored.

Q: Can GoCanvas data be sent automatically to our accounting or job management system?

Yes, and this is where the biggest time savings come from. Using n8n, we connect GoCanvas to your back-office systems so that completed forms automatically trigger downstream actions — creating invoices in Xero, updating job records in your management platform, or populating project reports. No more re-keying data from paper forms into the computer.

Q: How long does it take to set up a GoCanvas form?

Simple forms can be built in an hour or two using GoCanvas's drag-and-drop builder. More complex forms with conditional logic, calculations, and integrations might take a day or two. We can build your forms faster if you provide your existing paper forms as a starting point — we convert them into digital equivalents with improvements like mandatory fields and photo capture.

Q: Can GoCanvas forms be customised for different job types?

Yes. You can create different form templates for different job types, and forms can use conditional logic to show or hide sections based on the user's answers. For example, an inspection form might show additional questions if a hazard is identified, or a work order form might display different fields depending on the service type selected.

Q: What happens to the data after a form is submitted?

Submitted forms are stored in GoCanvas's cloud platform where they can be searched, filtered, exported, and reported on. Forms can also be automatically converted to PDF and emailed to clients or managers. When connected to n8n, the submission data can be routed to any other system — your CRM, spreadsheet, database, or project management tool — in real time.

We can help you automate your business with GoCanvas and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing GoCanvas.

Get in touch

Book a call

About GoCanvas

GoCanvas is a mobile forms and data collection platform that replaces paper-based field processes with digital forms on phones and tablets. Field workers fill out inspections, work orders, safety checklists, and job reports on their device, and the data is available immediately in the back office — no more waiting for handwritten forms to be driven back, scanned, or manually re-entered.

The platform is particularly popular in construction, property maintenance, field services, and any industry where people collect information on-site. GoCanvas forms can include photos, GPS coordinates, digital signatures, conditional logic, and calculations, so the data that comes back is richer and more consistent than what you’d get from paper.

The real value shows up when GoCanvas is connected to the rest of your systems. On its own, GoCanvas collects data. Connected to your job management software, accounting system, or reporting tools, it becomes the starting point for automated workflows — a completed inspection form can trigger an invoice, a failed safety check can create a corrective action task, and daily field reports can feed straight into project dashboards.

We build these connections using n8n, linking GoCanvas submissions to platforms like Xero, MYOB, Airtable, or whatever your team uses in the office. If your field teams are still juggling paper or disconnected apps, our data processing services can help you digitise the whole chain from field to office.

GoCanvas FAQs

Frequently Asked Questions

Common questions about how GoCanvas consultants can help with integration and implementation

What types of paper forms can GoCanvas replace?

Does GoCanvas work offline in areas without mobile reception?

Can GoCanvas data be sent automatically to our accounting or job management system?

How long does it take to set up a GoCanvas form?

Can GoCanvas forms be customised for different job types?

What happens to the data after a form is submitted?

How it works

We work hand-in-hand with you to implement GoCanvas

As GoCanvas consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate GoCanvas with integrate and automate 800+ tools.

Step 1

Map Your Field Processes

We review the paper forms and manual processes your field teams currently use. We document what data is collected, who collects it, where it goes afterward, and where the bottlenecks are — usually the handoff between field and office.

Step 2

Design Your Digital Forms

We convert your paper forms into GoCanvas digital forms, adding improvements like mandatory fields, dropdown selections, photo capture, GPS tagging, and conditional logic. Each form is designed to be quick to fill out on a phone or tablet, so field workers don’t lose time.

Step 3

Build Back-Office Connections

We set up n8n workflows that take GoCanvas submissions and route the data where it needs to go — your accounting system, job management platform, shared drives, or notification channels. This eliminates the manual re-entry step that usually creates the biggest delay.

Step 4

Configure Users and Permissions

We set up user accounts for your field team, organise them into groups, and assign the right form templates to the right people. We configure manager access for reviewing submissions and set up any approval workflows needed for sign-offs or escalations.

Step 5

Field Test with Your Team

We run a pilot with a small group of field workers using real jobs, not test scenarios. This surfaces practical issues — form layout problems on smaller screens, missing fields, confusing wording — that only show up when people use it under real conditions. We iterate based on their feedback.

Step 6

Roll Out and Refine

Once the pilot group is comfortable, we roll out to the full team. We provide quick-reference guides, monitor submission quality for the first few weeks, and adjust forms and workflows based on what the data reveals. The system keeps improving as you use it.

Transform your business with GoCanvas

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation GoCanvas consultation.

Get in touch

Book a call