Knack consultants

Q: What is Knack used for?

Knack is used to build custom online databases and web applications without coding. Common applications include inventory management systems, customer portals, project trackers, event management tools, and internal operations dashboards. It replaces complex spreadsheets with structured, multi-user database applications.

Q: How does Knack differ from Airtable or Google Sheets?

Knack provides relational database capabilities with built-in user interfaces, user authentication, and workflow automation. Unlike spreadsheets, Knack lets you build login-protected applications with role-based access. It is more suitable for production business applications that need to support multiple concurrent users with different permission levels.

Q: Do I need coding skills to use Knack?

No. Knack is designed as a no-code platform. You build databases, forms, views, and workflows through a drag-and-drop interface. Some advanced customisation is possible through JavaScript and CSS for users who want to extend the platform, but the core functionality is fully accessible without code.

Q: Can Knack integrate with other tools?

Yes. Knack offers a REST API and supports integration through platforms like Zapier and Make. This allows data to flow between Knack and other systems such as CRMs, email platforms, accounting tools, and marketing software. Direct API integrations provide more control for complex data flows.

Q: Is Knack suitable for large datasets?

Knack can handle datasets with tens of thousands of records, though performance depends on your plan tier and how complex your views and filters are. For very large datasets or high-traffic applications, you should test performance during a trial period and consider whether a more scalable solution is needed.

Q: How does Knack handle user access and permissions?

Knack supports user accounts with role-based access control. You can create different user roles — such as admin, editor, and viewer — and restrict which records, pages, and actions each role can access. This makes it suitable for building portals where different users see different data.

We can help you automate your business with Knack and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Knack.

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About Knack

Knack is a no-code platform for building online databases and business applications. It sits between spreadsheets and custom software — giving teams a way to create structured databases with user-facing interfaces, forms, dashboards, and workflows without writing code. For businesses that have outgrown spreadsheets but do not need (or cannot afford) a fully custom application, Knack fills a practical gap.

The platform supports relational data, meaning records in one table can link to records in another — something spreadsheets handle poorly at scale. Knack includes tools for building search interfaces, reports, user login systems, and approval workflows. Common use cases include inventory management, project tracking, customer portals, and internal operations tools. Australian businesses with specific process requirements that off-the-shelf SaaS products do not quite cover often find Knack useful.

Where Knack becomes especially powerful is when it connects to other systems. Data sitting in a standalone database has limited value, but data flowing between your CRM, accounting platform, and operational tools drives real efficiency. Osher Digital’s system integrations team specialises in connecting platforms like Knack into broader business workflows. Our business automation services help organisations design processes that move data automatically rather than relying on manual entry across disconnected systems.

If you need a structured way to manage operational data and want to build custom interfaces around it without a development team, Knack is worth evaluating. For more complex requirements, Osher Digital’s custom AI development team can extend what Knack does with intelligent automation layers on top.

Knack FAQs

Frequently Asked Questions

Common questions about how Knack consultants can help with integration and implementation

What is Knack used for?

How does Knack differ from Airtable or Google Sheets?

Do I need coding skills to use Knack?

Can Knack integrate with other tools?

Is Knack suitable for large datasets?

How does Knack handle user access and permissions?

How it works

We work hand-in-hand with you to implement Knack

As Knack consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Knack with integrate and automate 800+ tools.

Step 1

Create a Knack Account and App

Sign up for Knack and create a new application. Start by defining the core purpose — what data you need to track and who will use the application. Knack offers templates for common use cases or you can start from scratch.

Step 2

Design Your Database Structure

Create tables (called objects in Knack) for each type of data you need to store. Define fields for each table — text, numbers, dates, file attachments, connections to other tables, and so on. Plan relationships between tables so related records link properly.

Step 3

Build User-Facing Views

Create pages with tables, forms, search interfaces, and detail views that users will interact with. Knack provides drag-and-drop components for building these interfaces without code. Organise views into a logical navigation structure.

Step 4

Set Up User Roles and Permissions

Define user roles if your application needs to support multiple types of users. Configure which views, records, and actions each role can access. Set up login and registration pages if external users will access the application.

Step 5

Add Workflows and Automation

Configure automated actions like sending email notifications when records change, updating fields based on conditions, or routing approvals through a defined process. These workflows reduce manual follow-up and keep processes moving.

Step 6

Connect to Other Systems

Integrate Knack with your existing tools using the API, Zapier, or Make. Set up data flows so that information entered in Knack appears in your CRM, accounting platform, or other operational systems automatically.

Transform your business with Knack

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Knack consultation.

Get in touch

Book a call