Missive consultants

Q: How is Missive different from a regular shared mailbox in Outlook or Gmail?

Regular shared mailboxes have no assignment, no internal discussion, and no visibility into who is handling what. Missive adds conversation assignment, internal team comments on email threads, status tracking (open, snoozed, closed), and rules-based routing. Everyone on the team can see the full picture without forwarding or CC-ing.

Q: What channels does Missive support besides email?

Missive handles email, SMS, WhatsApp, Facebook Messenger, Instagram, and live chat. All channels appear in the same interface, so your team does not need to switch between apps. Conversations from different channels can be assigned, commented on, and tracked using the same workflow.

Q: Can I set up auto-routing rules in Missive?

Yes. You can create rules that automatically assign conversations based on sender address, subject line keywords, or channel. For example, emails from VIP clients route to the account manager, support requests go to the support queue, and sales enquiries go to the sales team. Rules run on incoming messages in real time.

Q: Does Missive integrate with n8n?

Yes. Missive has a REST API and supports webhooks. Using n8n, you can trigger workflows when a new conversation arrives, when a message is assigned, or when a conversation is closed. Common automations include creating CRM contacts from email conversations, logging response times, and escalating unanswered messages.

Q: Can internal team comments be seen by the customer?

No. Internal comments in Missive are visible only to team members. You can discuss how to reply, ask a colleague for input, or leave notes for context without the customer seeing any of it. The customer only sees the actual reply you send.

Q: Is Missive suitable for a small team?

Yes. Missive works for teams as small as two or three people sharing an inbox. It is often adopted first by support or sales teams and then expanded to other departments. Pricing is per user, so you can start small and add seats as needed.

We can help you automate your business with Missive and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Missive.

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About Missive

Missive is a team email and collaboration platform that replaces individual inboxes with shared ones. Instead of forwarding emails between colleagues, CC-ing managers, or losing track of who replied to what, Missive puts team communication in one place: shared inboxes, internal chat alongside email threads, and assignment rules that make sure every message gets handled.

The tool supports email, SMS, WhatsApp, Facebook Messenger, and live chat from a single interface. Teams can assign conversations to specific people, add internal comments (visible only to the team, not the customer), set up rules to auto-route messages, and use canned responses for common replies. It is particularly useful for support teams, sales teams, and operations teams that handle high volumes of inbound communication.

Missive has an API and integrates with n8n, which opens up automation possibilities: auto-assigning conversations based on keywords or sender domain, creating CRM records from email conversations, escalating messages that have been unanswered for too long, or syncing conversation data to a reporting tool. For teams drowning in email where things fall through the cracks, Missive adds structure and accountability. See how we automate team communication workflows.

Missive FAQs

Frequently Asked Questions

Common questions about how Missive consultants can help with integration and implementation

How is Missive different from a regular shared mailbox in Outlook or Gmail?

What channels does Missive support besides email?

Can I set up auto-routing rules in Missive?

Does Missive integrate with n8n?

Can internal team comments be seen by the customer?

Is Missive suitable for a small team?

How it works

We work hand-in-hand with you to implement Missive

As Missive consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Missive with integrate and automate 800+ tools.

Step 1

Audit Your Current Email Workflow

We review how your team currently handles inbound messages: who monitors which inboxes, how work is assigned (or not), what falls through the cracks, and where response times lag. We also catalogue the channels you use — email, SMS, chat, social — to plan the Missive setup.

Step 2

Set Up Shared Inboxes and Channels

We create shared inboxes in Missive for each team or function (support, sales, general enquiries) and connect your email accounts, SMS numbers, and social channels. Each inbox gets its own assignment rules, notification settings, and canned response library.

Step 3

Configure Auto-Routing Rules

We build rules that automatically assign incoming conversations to the right person or team based on sender, subject, channel, or keywords. VIP clients route to their account manager. Support requests tagged as urgent get flagged immediately. Everything else goes to the appropriate queue.

Step 4

Build n8n Automations

Using the Missive API and n8n, we automate the steps around conversations: creating CRM records when a new customer emails, logging response times to a dashboard, escalating conversations that have been unanswered for more than a set period, or posting summaries to a Slack channel.

Step 5

Create Canned Responses and Templates

We build a library of canned responses for the messages your team sends repeatedly: acknowledgements, common answers, follow-up requests, and closing messages. Each response is editable before sending so it can be personalised, but the template saves typing the same paragraphs over and over.

Step 6

Train the Team and Go Live

We run a hands-on training session covering conversation assignment, internal comments, canned responses, and how to use the mobile app. We also train managers on the reporting view so they can track response times, team workload, and conversation volumes.

Transform your business with Missive

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Missive consultation.

Get in touch

Book a call