Send Email consultants

Q: Can I send personalised emails to multiple recipients?

Yes. Use a Loop Over Items node to iterate through a list of recipients, and place the Send Email node inside the loop. Each email can have a different recipient, subject line, and body content pulled from the current item's data. This is useful for sending personalised reports, individual notifications, or customised follow-ups.

Q: Can the Send Email node include file attachments?

Yes. You can attach files that are already in the workflow data (such as a PDF generated by an earlier node or a file downloaded from an API). The node accepts binary data from upstream nodes and attaches it to the email. Common uses include sending generated invoices, exported reports, or downloaded documents.

Q: How is this different from using an email marketing platform?

The Send Email node handles transactional and operational emails: one-off messages triggered by workflow events. Email marketing platforms handle bulk campaigns with subscriber lists, unsubscribe management, and analytics. If you need to send a report to your finance team every Friday, use Send Email. If you need to send a newsletter to 10,000 subscribers, use a marketing platform.

Q: What happens if an email fails to send?

The node throws an error, which you can catch with n8n's error handling. Common failures include invalid SMTP credentials, blocked ports, invalid recipient addresses, and attachment size limits. We configure error workflows that notify you via Slack or Telegram when an email send fails, so you can investigate and retry if needed.

Q: Can Osher set up automated email workflows for our business?

Yes. Our n8n team configures Send Email nodes with your SMTP provider, builds email templates with dynamic content, and adds error handling for failed sends. Whether you need automated report delivery, customer notification emails, or internal alert messages, we set them up as part of your broader automation system.

We can help you automate your business with Send Email and hundreds of other systems to improve efficiency and productivity. Get in touch if you’d like to discuss implementing Send Email.

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About Send Email

The Send Email node in n8n sends emails directly from your workflows using an SMTP connection. Unlike email marketing platforms, this node sends transactional or operational emails as part of an automated process. Think order confirmations, report deliveries, alert notifications, and task assignments rather than marketing campaigns.

The node connects to any SMTP server: Gmail, Outlook 365, Amazon SES, SendGrid, Mailgun, or your own mail server. You configure the SMTP credentials once, then use the node anywhere in your workflows to send emails with dynamic content pulled from the workflow data. Subject lines, body text, recipients, and attachments can all be populated from the data flowing through your automation.

The node supports HTML email bodies, so you can send formatted messages with headings, tables, and links. It also handles file attachments, CC and BCC recipients, custom reply-to addresses, and plain-text fallback content. You can send to single recipients or loop through a list to send personalised emails to multiple people.

At Osher, we use Send Email nodes in most business automation projects, usually for delivering reports, sending workflow completion summaries, and alerting team members when processes need attention. We also use it in sales automation workflows where leads receive personalised follow-ups based on their actions. Our n8n team configures SMTP settings for reliable delivery and sets up proper error handling so you know immediately if an email fails to send.

Send Email FAQs

Frequently Asked Questions

Common questions about how Send Email consultants can help with integration and implementation

What email providers work with the Send Email node?

Any provider that supports SMTP connections. This includes Gmail (with an app password), Microsoft 365, Amazon SES, SendGrid, Mailgun, Postmark, and self-hosted mail servers. You enter the SMTP host, port, username, and password in the n8n credentials, and the node sends emails through that server. For higher-volume sending, dedicated transactional email services like SES or SendGrid are recommended.

Can I send personalised emails to multiple recipients?

Can the Send Email node include file attachments?

How is this different from using an email marketing platform?

What happens if an email fails to send?

Can Osher set up automated email workflows for our business?

How it works

We work hand-in-hand with you to implement Send Email

As Send Email consultants we work with you hand in hand build more efficient and effective operations. Here’s how we will work with you to automate your business and integrate Send Email with integrate and automate 800+ tools.

Step 1

Process Audit

We review the emails your team sends manually as part of business processes. This includes identifying recurring emails (reports, notifications, confirmations), documenting their content, recipients, timing, and any attachments. We also assess your current email infrastructure (SMTP server, sending limits, authentication setup).

Step 2

Identify Automation Opportunities

We prioritise which emails to automate based on frequency, time spent composing them, and consistency requirements. High-value targets include daily or weekly report emails, order confirmation messages, task assignment notifications, and any email where the content follows a predictable template with variable data.

Step 3

Design Workflows

We design n8n workflows with Send Email nodes configured for your SMTP provider. Each email gets an HTML template with placeholders for dynamic data. We specify the trigger condition for each email, the data sources for populating content, and the error handling behaviour for failed sends.

Step 4

Implementation

We configure SMTP credentials in n8n, build the email templates, and connect the Send Email nodes to the appropriate data sources. We send test emails to verify delivery, formatting, and attachment handling. We also configure SPF, DKIM, and DMARC records if needed to ensure emails land in inboxes rather than spam folders.

Step 5

Quality Assurance Review

We test email delivery to multiple providers (Gmail, Outlook, Apple Mail) to verify formatting consistency. We check that dynamic content populates correctly, attachments open properly, and links work. We also test error handling by simulating SMTP failures and verifying that alert notifications fire.

Step 6

Support and Maintenance

We monitor email delivery success rates and troubleshoot bounces or delivery failures. When email templates need updating, SMTP credentials need rotating, or new automated emails need adding to your workflows, we handle the changes and test them before deploying to production.

Transform your business with Send Email

Unlock hidden efficiencies, reduce errors, and position your business for scalable growth. Contact us to arrange a no-obligation Send Email consultation.

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