Document Management System

The Problem

Documents end up everywhere — shared drives, email attachments, local desktops, cloud folders. Finding the right version of the right document takes time, and using the wrong version causes real problems. Administrative and support businesses handle large volumes of client documents, contracts, and operational records, and the filing burden falls on staff who already have other responsibilities. Version control is often informal, which means nobody is confident they are working with the latest document.

How It Works

The Document Management System uses AI to classify incoming documents by type, extract key metadata, and file them according to your organisational structure. It connects with SharePoint, cloud storage, and email systems to capture documents at the point of creation. The agent maintains version history, enforces access controls, and provides intelligent search that finds documents based on content rather than just file names. Approval workflows route documents to the right people automatically.

Find Anything in Seconds

Staff stop wasting time hunting for documents. Version control is enforced automatically, so teams always work with current information. Audit trails are built in, which simplifies compliance. We built a self-hosted AI knowledge base agent that uses similar document retrieval techniques. Our automated data processing services can set up document management that fits your workflows.