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Grain document and file automation

Grain is a meeting recording and highlights platform that captures video meetings and makes it easy to clip, share, and organise key moments.

AI & AutomationFile Storage & Document ManagementProductivity & Collaboration
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What we connect Grain toWe integrate and automate Grain alongside UptimeToolbox, Instabot, Databox, Airparser, Airbrake, Alerty and hundreds of other systems.osher.com.auGrainintegrated & automatedUptimeToolboxInstabotDataboxAirparserAirbrakeAlerty
Grain

What you can automate with Grain

Grain is a meeting recording and highlights platform that captures video meetings and makes it easy to clip, share, and organise key moments. Rather than sharing full hour-long recordings that nobody watches, Grain lets teams create short, shareable video clips from meetings and interviews, complete with transcripts and annotations. The problem Grain solves is that meeting recordings are almost useless in their raw form. A 60-minute call recording sits in a folder and rarely gets watched. Grain makes meeting content accessible by enabling quick highlight clipping during or after the call, automatic transcription with searchable text, and shareable links that take viewers directly to the relevant moment. This is particularly valuable for sales teams sharing customer feedback, product teams capturing user research insights, and hiring teams reviewing interview moments. At Osher, we integrate Grain into broader knowledge management and sales workflows through our business automation services. Common projects include connecting Grain clips to CRM records so sales managers can review key call moments without watching full recordings, feeding user research highlights into product management tools, and building automated workflows that route meeting clips to relevant Slack channels or team members. Our system integration team handles the API connections between Grain and your existing tools. We’ve done similar structured data extraction work in our talent marketplace AI processing project.

Grain FAQs

Frequently Asked Questions

Common questions about how Grain consultants can help with integration and implementation

Zoom and Teams can record meetings, but the output is a full-length video file that's cumbersome to share and rarely gets watched. Grain adds a clipping layer on top. During or after a meeting, you can highlight key moments and create short, shareable clips with timestamps and transcripts. Think of it as the difference between sharing a full podcast episode versus sharing a specific two-minute segment with context. The clips are shareable via links and can be embedded in other tools.

Grain integrates with Zoom, Google Meet, and Microsoft Teams. It joins meetings as a bot participant that records the audio and video stream. After the meeting, the full recording and transcript are available in Grain, and you can create clips from any part of the conversation. For teams that use multiple meeting platforms, Grain provides a unified library regardless of where the meeting was hosted.

Yes. Grain integrates with Slack, HubSpot, Salesforce, and Notion among other tools. We set up workflows that automatically share clips to relevant Slack channels based on meeting type or participants, attach call highlights to CRM deal records, or push user research clips into Notion databases. This means key meeting moments reach the right people without someone manually sharing links.

Grain automatically transcribes meetings and makes the full transcript searchable. You can search across all your recorded meetings by keyword, phrase, or speaker to find specific discussions. This is especially useful for teams that conduct many client calls or user interviews and need to find when a specific topic was discussed across multiple meetings. Clips include the relevant transcript section alongside the video.

Grain is particularly well-suited for user research workflows. During user interviews, researchers can tag moments in real-time, and after the session, create clips of key user feedback, pain points, or feature requests. These clips can be organised by theme and shared with product teams who can see and hear the user directly, rather than reading through someone else's notes. It brings the voice of the customer into product decisions.

Grain stores all recordings and clips in the cloud with configurable access controls. You can set workspace-level permissions, control who can view or create clips, and manage sharing settings for external recipients. For organisations with data retention requirements, Grain provides options for managing recording lifecycle. Storage limits depend on your plan tier, with enterprise plans offering higher limits and additional admin controls.

How it works

Implementing Grain

Step 1

Process Audit

We review how your organisation currently handles meeting recordings and knowledge sharing. This includes assessing current recording practices, how meeting insights are documented and shared, where important customer or user feedback gets lost, and how meeting content feeds into sales, product, or research workflows. The audit reveals where Grain can capture value that's currently being missed.

Step 2

Identify Automation Opportunities

Based on the audit, we identify where Grain can automate the flow of meeting intelligence. Common opportunities include automatically routing sales call clips to CRM records, distributing user research highlights to product channels in Slack, building searchable meeting libraries organised by client or project, and creating automated summary reports that compile key clips from the week's meetings.

Step 3

Design Workflows

We design the integration architecture between Grain and your existing tools. This covers which meeting types Grain records, how clips are tagged and categorised, where they're automatically distributed (Slack channels, CRM records, Notion databases), and what access controls are applied. We also plan the team workflow for creating, reviewing, and sharing clips efficiently.

Step 4

Implementation

We deploy Grain across your meeting platforms, configure recording rules and access permissions, set up integrations with Slack, CRM, and project management tools, and build the automation workflows for clip distribution. Team training covers how to create clips during and after meetings, how to search the transcript library, and how to share clips effectively with internal and external stakeholders.

Step 5

Quality Assurance Review

We test the full workflow from meeting recording through to clip creation, distribution, and storage. This includes verifying recording quality across different meeting platforms, testing transcript accuracy with your team's typical conversations, confirming automated clip routing delivers to the correct destinations, and validating access controls for both internal team members and external share recipients.

Step 6

Support and Maintenance

After launch, we monitor recording reliability, integration health, and storage usage. We adjust automation rules and distribution workflows as team structures or projects change. Periodic reviews of clip creation and sharing patterns help identify adoption gaps and opportunities to extract more value from meeting content. We also manage Grain configuration updates when new features or integrations become available.

Works well with Grain

Other tools we connect and automate alongside Grain.

UptimeToolboxInstabotDataboxAirparserAirbrakeAlerty

Grain work usually lands in system integrations, AI agent development or n8n consulting.

Get in touch

Ready to automate Grain?

Tell us what you want Grain to talk to and we’ll map out the build, the cost and the payback.

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