What about MYOB or QuickBooks?

The same pattern works with other accounting platforms. Xero is the one we have run longest in production, so it is the default answer, but the integration layer is built to be swapped rather than welded in.

Invoicing as a first module starts at $15,000 + GST, fixed price, though it most often ships alongside quoting or job management since the three share the same records.

How do deposits and progress payments work?

Both are supported. Invoices can raise at multiple stages of a job, deposits can gate work starting, and part payments reconcile against the right invoice as they arrive from Xero.

Invoices that raise themselves

When a job reaches the right stage, the invoice raises itself in Xero, correctly, once. Payments sync back so your team sees paid and unpaid without opening the accounting system, card payments run with GST handled, and the end of the month stops being a data-entry event.

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Illustration of invoicing software raising an invoice and syncing payment status back

The problem

The work is done. The invoice is not.

In most businesses, invoicing is a second job. Someone reads the job system, retypes it into the accounting system, and hopes the two still agree at month end. Invoices go out late, get missed, or go out twice.

We connect the two properly. The system raises the invoice in Xero the moment work hits the stage you choose, with the right contact, the right line items and locking that makes double-invoicing impossible even if a human clicks at the same moment. Payment status flows back automatically, so chasing happens from live data.

Your accountant keeps Xero. Your team stops doing data entry. The books and the jobs finally agree, because they are reading the same records.

This is a module of our custom ERP platform, not a standalone product. Start with just this module and it already sits on the full platform, accounts, security, admin and API included, so the rest of the system can arrive stage by stage, whenever you are ready.

What you get

The money loop, closed

Raised at the right moment, once

Invoices trigger from job stages you choose, guarded so an automatic raise and a manual click can never produce two invoices for one job.

Xero as the source of financial truth

Contacts match instead of duplicating, invoice numbers follow your format, and your accountant's world stays exactly as they like it.

Payment status without asking

Paid, part-paid and overdue sync back to the job automatically, so the office sees money state next to work state.

Cards and GST done right

Online card payments produce compliant tax invoices with GST applied correctly, and bank-transfer payments can be recorded manually against the job.

A payments dashboard for humans

Collected, outstanding and overdue at a glance, filtered by client or period, with deep links into Xero when you need the detail.

Pause switches for real life

Company-wide invoicing pause for the week you migrate accountants, per-job holds for the disputes, all visible and reversible.

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AI native

Run it from Claude or ChatGPT

Every module ships on a platform with a built-in MCP server, which means AI assistants like Claude and ChatGPT can securely read and operate your system with the same permissions as a staff member. Ask where a job is up to, get a client summary before a call, or have tomorrow's follow-ups drafted, from the chat window you already use.

FAQs

Invoicing questions, answered

No, and that is deliberate. Xero stays as your ledger and your accountant's home. The build removes the retyping between your operations and Xero, in both directions.

Pairs well with

Invoicing closes the loop the other modules open

This page is one module of a larger system. Everything below runs on the same platform and the same records, so the modules combine without integration projects, and you can add them in any order.

Stop invoicing by hand

Book a free 15-minute call. Tell us how invoices happen today, and we'll tell you what a build costs.

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Invoices that raise themselves

The work is done. The invoice is not.